FAQ
» Directive 5R2 Annual Banking Report Schedule 3 (May 1, 2006)
» Configuring a new workstation to run Insolvency Manager (Feb 23, 2004)
» Custom Labels No Longer Line Up (Mar. 18, 2003)
» Foreign Address Gives Error When E-filing (Mar. 18, 2003)
» Invalid District Creating File for E-filing (Mar. 4, 2003)
» Configuring Insolvency Manager on Citrix Metaframe (Mar. 4, 2003)
» Windows NT Version 4 Requires Service Pack 6
» Allowable Disbursements in Summary Administration
Directive 5R2 Annual Banking Report Schedule 3 (May 1, 2006)
On March 23, 2006 the Office of the Superintendent of Bankruptcy issued Directive 5R2, which came into force on April 3, 2006. Part of Directive 5R2 is the need to file an annual banking report with the OSB. This was required last year but Directive 5R2 includes a new document that also has to be filed called Schedule 3. Schedule 3 was added to Insolvency Manager in Version 3.36. The following are some tips in completing this form and complying with this directive for 2006.
Part 1. Because Directive 5R2 acknowledges that different firms have different structures with respect to signing authority and trustee licenses (for example corporate versus individual licenses) it is not possible to precisely determine which license number to print in part one of the report. Therefore it will be necessary to fill this in manually.
Part 2. Since you are using Insolvency Manager, nothing further needs to be added to this section.
Part 3. If your office uses ChequeWriter or ChequeWriter32 details of the banks that you deal with are stored within Insolvency Manager and part three of this report will be completed by the program. If you are not using either of these programs only the bank account numbers will print and it will be necessary to complete the remainder of this section manually.
Part 4. To complete the requirement of part four of the report, print and attach the List of Estate Balances - Given Date as at April 30 for your summary administration bankruptcy consolidated trust bank account.
Part 5. To complete the requirement of part five of the report, print and attach the List of Estate Balances - Given Date as at April 30 for your consumer proposal consolidated trust bank account.
Part 6. To complete the requirement of part six of the report, print and attach the List of Estate Balances - Given Date as at April 30 for your third party retainer consolidated trust bank account. If you are not using a third party retainer account, this part will need to be completed manually.
Part 7. Print the Annual Banking Report from the menu Banking, Reports, Directive 5R and attach it to this report. In the past it has never been necessary to report to the OSB on term deposits. Therefore trustees across the country have developed their own varied methods of tracking these deposits. We at ISS are currently designing and building a system to track term deposits in estates and as soon as this is completed it will be incorporated into this report. Until that time, details on term deposits and GICs will need to be added manually to this report or as an addendum.
Part 8. If your firm uses transfer accounts, these will need to be added to this report manually.
Configuring a new workstation to run Insolvency Manager (Feb 23, 2004)
There are four steps to configuring a new workstation to run Insolvency Manager from the network server.
1. Forms and reports are printed in Insolvency Manager using the program's ODBC driver. This driver must be installed and configured on each workstation that is to use the program. This configuration is done by running the program 711ODBC.EXE found in the directory \INS_MGR\SETUP. Using Windows Explorer or My Computer, double click on that file name to start the program. Accept the default values as presented when prompted.
Once the driver is installed, it must be configured.
a) Click Start, Settings, Control Panel, Administrative Tools, Data Sources (ODBC) to see the Windows ODBC Setup windows. (On Windows 98 click Start, Settings, Control Panel, ODBC Data Sources(32 bit)).
b) In the window that appears, click Add
c) Select ZIM 7.11 ODBC Driver
d) When the Setup windows opens, type ZIM Databases in the Data Source field and enter a period (.) in the DB Directory field and click OK.
e) Click OK to close the Data Source Administrator window.
2. There are several new .DLL and system files that must be installed and registered on each workstation that are not updated in the initial installation. These files are installed and registered by running the program DLLSETUP.EXE in the folder \INS_MGR\SETUP.
This process does not prompt you for an installation directory. Click the Next and Finish buttons as required to confirm that you want to proceed.
3. The software installation procedure created a file called ZIM.INI in the C:\WINDOWS directory of the computer on which it was run. This file can also be found in the same directory on any workstation currently using Insolvency Manager. Copy an existing copy of the file ZIM.INI to the C:\WINDOWS directory on the new workstation. If you are installing on a peer-to-peer type network, it may be necessary to edit this file to ensure that it is referring to the correct drive letter.
Also, the program configuration file assumes that each workstation contains a directory called C:\WINDOWS\TEMP where temporary files will be placed. If your workstations do not contain such a directory, one must be created.
4. Lastly, create a new icon on the desktop as a shortcut to the file ZIMRTMU.EXE in the folder INS_MGR.
Custom Labels No Longer Line Up (Mar. 18, 2003)
Since upgrading to Version 3.1 the label option that I used to use, Custom Label 1, no longer lines up with my label paper.
In Version 3.0 of Insolvency Manager custom label sizes were provided to some clients on an individual basis. These "one of" customizations were not retained. In Version 3.1 all of the forms and reports, including mailing labels, were migrated to 32 bit processes. Essentially all of these program files were replaced with new copies. When Version 3.1 was released, a custom label format was distributed with the program matching the most recent custom format created.
If you previously used a customized label size and wish to continue using that label size, please send us a written request to recreate it along with a page of your label paper. We encourage you to begin using one of the standard Avery label formats provided with the program as soon as your current supply of mailing labels runs out since custom label formats will not be supported in the program indefinitely.
Foreign Address Gives Error When E-filing (Mar. 18, 2003)
I am getting an "Invalid Province" error message when creating the XML file for e-filing an estate that has a creditor with a foreign address.
For a creditor with an address in another country, Insolvency Manager allows you to put abbreviations for states in the U.S.A. or even for other countries (e.g. U.K.) in the Province field. Such abbreviations print as entered on the forms.
However, the OSB e-filing system currently accepts only abbreviations for Canadian provinces or US states in the Province field for a creditor address, and the field cannot be left blank. Applying the OSB rules, the Insolvency Manager XML Generator program reports an "Invalid Province" message if you put "UK" in the Province field.
We have asked for advice on how to e-file estates with creditors with foreign addresses. The OSB has responded as follows:
Please tell the trustees "that at this time the E-Filing system does not accept filings with foreign addresses, please file this estate as paper".
Invalid District Creating File for E-filing (Mar. 4, 2003)
When creating the file for electronically filing an estate with the OSB, some users are getting the message:
Initialization: Invalid Prov/State (Form1: District)
The program module that generates the XML file for e-filing first checks for valid data in the various fields to be exported. The above message indicates that this initialization phase detected an incorrect value in the District field for the estate. This value is used in Form 1, the part of the file that identifes the estate to the OSB's system.
The cause of this problem is that the District field, found on the Significant Dates / Estate Sign up and Counselling window, contains something other than the name of the Province. For example, the District field must contain Alberta for estates filed in the District of Alberta. The name can be in all uppercase if you prefer. Common errors include placing the District number or the name of the city in the District field.
Configuring Insolvency Manager on Citrix Metaframe (Mar. 4, 2003)
1. When you install the ZIM ODBC driver, instead of installing for every user under "User DSN", install under "System DSN". Then only one instance of the driver will be running at any time, regardless of the number of users in the program, and it will have exclusive access to its own computer name dirs under ins_mgr\zdrv.
2. All users share the same CONFIG.ZIM in the program directory. CONFIG.ZIM defines "work path" and "audit path", both of which point to the user's C: drive by default. In Citrix, the user's C: drive is, by default, redirected to his local system. Being across the network from the running application is not a good place for temporary files, especially for remote access users on slower or less-reliable links. The temporary folders defined in CONFIG.ZIM cannot be shared by multiple users, so they cannot simply be set to a static local path on the server. CONFIG.ZIM also does not allow use of environment variables, so it cannot simply map to %temp% or [path]\%username%.
Solution: In your logon script for Citrix servers, SUBST a drive letter to %temp% (e.g. Q:) and create a subdir for Insolvency Manager temp files if one does not already exist (delete the contents if it does). Use this path in CONFIG.ZIM (e.g. Q:\IMTemp). The SUBST command is not global for all users, so this allows a static path in CONFIG.ZIM, which is nevertheless user-specific and local to the running application.
Windows NT Version 4 Requires Service Pack 6
If you use Insolvency Manager on NT Server Version 4 with NT Workstation as your desktop operating system, it is very important to be aware of a problem with Service Packs 4 and 5 for NT from Microsoft. Running Insolvency Manager with either of these Service Packs results in extremely slow access time for even the most basic function, when more than one user is in the program. This problem with Microsoft Windows NT is well documented and Insolvency Manager is one of many programs affected by it. To resolve this speed issue, download Service Pack 6 for NT from Microsoft’s support site (http://support.microsoft.com) and install it on both the server and the workstations. This problem does not occur if you are using an operating system other than NT Workstation, such as Windows 2000, on your desktops.
Allowable Disbursements in Summary Administration
When Version 3.02 of Insolvency Manager was released, a block of general ledger accounts in the chart of accounts was set aside to be treated differently from the others. Accounts 6300 through 6399 are now classed as "allowable disbursements". Disbursement transactions posted to any account with a number in this range will be shown on the Statement of Receipts and Disbursements in a summary administration bankruptcy in the same manner as counselling fees and filing fees. In other words, they will appear as disbursements from the estate; trustee fees will still be calculated on the total receipts.
This block of accounts can be used to pay any expenses that the trustee wishes to have shown on the Summary R&D without affecting the amount of fees taken under the tariff. The most frequent request to do this is when dealing with deemed trust claims. Insolvency Manager treats deemed trust claims on the R&D as per the Superintendent’s guidelines on this type of disbursement. Transactions posted to account 7605 or 7610 appear after the total receipts yielding a "Net Receipts" total upon which the fee calculation is based.
Many trustees have agreements with Revenue Canada to take their fees on the total receipts in the estate and pay deemed trust claims after fees. To do this in Insolvency Manager, simply add a new account heading for deemed trust claims as account 6300 and an account called Revenue Canada as 6305. Posting deemed trust transactions to this new account will cause them to be paid from funds remaining after fees are calculated.
This block of accounts can similarly be used for any other disbursements (such as Inspector Fees) that a trustee may wish to show on the R&D.